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The fonds consists of operational, administrative and business records which document activities of The Secretariat and its associations with other committees and entities associated with the planning and implementation of the Papal Visit.

The fonds includes meeting minutes, reports, budgets, correspondence, guidelines, policies, financial records, pamphlets, information files, reference materials, photographs, albums and ephemera materials. Furthermore, the fonds also includes Preliminary Policy Meeting Minutes which can be found in series four.

The fonds is arranged into the following 13 series:

1. Secretariat Administrative Records (1983-1985)
2. Records relating to the Canadian Council of Catholic Bishops (1980-1984)
3. Correspondence with Government Officials (1982-1984)
4. General Correspondence and Minutes (1983-1985)
5. Committee Records (1983-1985)
6. Associated Organizations and Support Services (1984-2016)
7. Financial Records (1983-1985)
8. Event Records (1984)
9. Papal Mass at Namao Operational Records (1984)
10. General Operational Records (1983-1984)
11. Newspaper Clippings (1984)
12. Photographs (1984)
13. Miscellaneous Materials (1984)

The series consists of records which document the administrative activities of The Secretariat and includes acts of incorporation, correspondence regarding Pope John Paul’s II itinerary, the official program, official planning resources, correspondence with Msgr. Murphy and general correspondence.

The series is arranged into the following files:

1-1 : Incorporation (1983-1985)
1-2 : Itinerary (1983-1985)
1-3 : Edmonton Official Program (from CCCB) (1983-1985)
1-4 : Papal Visit Official Planning Resources (1983-1985)
1-5 : Correspondence with Msgr. Murphy (1983-1985)
1-6 : Miscellaneous Correspondence (1983-1985)

The series contains various incoming and outgoing correspondences with the Vatican, Archbishop MacNeil, Roy Watson, and other Bishops. In addition the series includes a variety of thank you letters. The series also contains minutes of the Preliminary Policy Meetings.

The series is arranged into the following files:

4-1 : Correspondence with the Vatican (1983-1985)
4-2 : Correspondence: Incoming to Archbishop MacNeil (1983-1985)
4-3 : Correspondence: Outgoing from Archbishop MacNeil (1983-1985)
4-4 : Correspondence: Incoming to Roy Watson (1983-1985)
4-5 : Correspondence: Outgoing from Roy Watson (1983-1985)
4-6 : Correspondence: Alberta Bishops (1983-1985)
4-7 : Correspondence: American Bishops (1983-1985)
4-8 : Correspondence: Offers of Assistance (1983-1985)
4-9 : Correspondence: Requests (1983-1985)
4-10 : Thank you letters (1983-1985)
4-11 : Secretariat thank you letters (1983-1985)
4-12 : Incoming thank you letters (1983-1985)
4-13 : Correspondence: Follow-up in parishes (1983-1985)
4-14 : Minutes: Preliminary Policy Meetings (1983)
4-15 : Minutes (1983 - 1984)
4-16 : Minutes (1984)
4-17 : Papal Visit in Fort Simpson: Correspondence (1987)
4-18 : Papal Visit in Fort Simpson (1987)

The series consists of records documenting the operational and logistical infrastructure required to organize the outdoor Papal Mass Site at Namao and includes site blueprints, agreements, proposals, contracts and correspondence with the various construction and utility companies.

The series is arranged into the following files:

9-1 : Blueprints (1984)
9-2 : Agreements for Land Use (1984)
9-3 : Altar: Contracts & Blueprints (1984)
9-4 : Water & Sanitary (1984)
9-5 : Atco & Sound Systems (1984)
9-6 : Business: Proposals (1984)
9-7 : Business: Butler & Krebes Associates Ltd. (1984)
9-8 : Business: Cavan Construction (1984)
9-9 : Business: Raywalt Construction (1984)
9-10 : Business: Sinclair Electric (1984)

The series contains short-run publications, newsletters, pamphlets, souvenir books, sacramentary, tickets, programmes, greeting cards and other publications. It also includes commemorative medallions, plates, plaques and other unique material distributed by the Canadian Conference of Catholic Bishops and/or the Alberta Papal Visit Secretariat to commemorate John Paul II’s visit to Canada in 1984.

The item contains one media kit, released by the Canadian Conference of Catholic Bishops, for the arrival of Pope John Paul II. It includes background historical information of the catholic church, and the Pope.

The item contains various ephemera items, including souvenir booklets, tickets, and invitations, all related to John Paul II's visit.

Contains one official merchandise manual of the commemorative products endorsed by the Canadian Conference of Catholic Bishops.

The item contains one souvenir set sold to commemorate the Pope John Paul's visit to Canada. It includes the following: 1 lapel pin, 1 nickel/silver souvenir spoon with the official emblem, and 1 Stick Pin, baked enamel set off in 24 karat gold plating,

The series contains site plans and other architectural drawings pertaining to the organization of the mass celebrated at Namao during the visit of Pope John Paul II to Edmonton.

The series consists primarily of correspondence between The Secretariat and all levels of government. These records document the responsibilities of the Federal, Provincial and Municipal task forces responsible for the Papal Visit. The series also includes records of the security protocols and accreditation of special guests and volunteers.

The series is arranged into the following files:

3-1 : Federal: Canadian Task Force (1983-1984)
3-2 : Alberta (1984)
3-3 : Edmonton (1982-1984)
3-4 : Edmonton: City Task Force (1983-1984)
3-5 : Security (1983-1985)
3-6 : Accreditation of Special Guests (1983-1985)

The series consists of records which document the financial activities and responsibilities of The Secretariat, and includes budgets, fundraising, auditing, banking and other financial records related to the Papal Visit.

The series is arranged into the following files:

7-1 : Correspondence & Minutes (1983 - 1985)
7-2 : Banking (1983 - 1985)
7-3 : Budget (1983 - 1985)
7-4 : Auditing (1983 - 1985)
7-5 : Fundraising: Correspondence & Minutes (1983 - 1985)